Lesson 15: Attachments

Congratulations for making it this far and welcome to your final lesson. In this last lesson, we’ll be going over everything you need to know about attachments when submitting your tender response.   

Essentially, attachments are documents or information that you can provide in your tender response in order to substantiate your responses and add value to your submission. Remember, an attachment isn’t your answer, it merely supports it.  

In the attachments section, you can include important supporting documents that help validate your submission. Remember to include only enough items to support your claims and don’t stack your document with irrelevant information (this may work against you in the evaluation process). 

List your attachments in the table of contents and give each one a title. Place them in the proposal document in order of importance. Include things like:  

  • Relevant certificates  
  • Diagrams and maps 
  • Registration details 
  • Glossary of terms 
  • Materials list 
  • Photographic evidence of results achieved 
  • Press clippings 
  • Testimonial letters 
  • White papers 
  • Project plans 
  • Organisational chart 
  • FAQs 

Many tenders ask for information about your organisation’s documented management policies and procedures. You need to be able to show the client that as a potential supplier you don’t pose any unnecessary risk due to poor business or safety practices, lack of experience, financial instability, environmental issues or quality/reliability issues. Through your tender response, the client should feel confident that you fully understand their business and the needs of the contract.  

Remember that the period of time between the tender release and the tender deadline is not the time to implement new systems, policies and procedures. It’s my recommendation that all companies have OHS, quality and environmental management procedures developed, documented and in place well ahead of any tender process they may be involved in.