A tender library is a collection of documents, case studies and standard answers you can use when writing a tender response. These responses have, or will be have been, perfected over multiple submissions. Having a tender library saves you time and improves the quality of your company’s bids. A tender library should be consistently updated and adapted based on the feedback you receive from each tender submission, as well as any changes within your company.
Creating a Tender Library
Here are the documents that are essential for a great tender library:
- Model answers: a selection of model answers based on previous submissions or commonly occurring questions. This is the most flexible part of your tender library and is constantly changing based on the feedback you receive after each submission. Things to include:
- Capability and experience
- Customer service
- Case studies: case studies of previous contracts that highlight your company’s strengths.
- Policies and procedures: up-to-date policies and procedures formatted with a company template.
- Testimonials: recent testimonials from previous or current contracts.
- Accounts and insurances: having these on-hand will save you time during your submission.
- Accreditations: proof of any relevant accreditations, such as ISO or Health & Safety.
- Organisation chart: a current chart of your business structure.
- CVs: CVs and profiles of key team members.
When writing your tender response, keep your style non-technical, simple, consistent, concise, and clear. It should always emphasise the end results and the value you represent. You should also be competitive in terms of price (but don’t undervalue yourself either!)